Kosovo-Pristina: Technical assistance services
2020/S 199-481364

Contract notice
Services

Legal Basis:

Regulation (EU, Euratom) No 2018/1046

Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11 March 2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Regulation (EU) No231/2014 of the European Parliament and of the Council of 11 March 2014 establishing an Instrument for Pre-accession Assistance (IPA II) - See Annex A2 of the practical guide..

Section I: Contracting authority

I.1) Name and addresses

Official name: European Union Office in Kosovo
Postal address: Kosovo Street 1
Town: Pristina
NUTS code: 1A KOSOVO
Postal code: 10000
Country: Kosovo
E-mail: delegation-kosovo-fincon@eeas.europa.eu
Internet address(es):
Main address: https://eeas.europa.eu/delegations/kosovo_en

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title:

Support to Establishing Disease Surveillance and Control Programs and Alignment with Chapter 12 of the Acquis

II.1.2) Main CPV code

71356200 Technical assistance services

II.1.3) Type of contract

Services

II.1.4) Short description:

The contract is aimed at strengthening the mechanisms for surveillance, control and eradication of animal diseases in Kosovo towards the EU standards, as well as at preparing the ‘roadmap’ for approximation of the national legislation with the EU Acquis’ Chapter 12 on food safety, veterinary and phytosanitary, and strengthening further the administrative capacities in these areas.

II.1.5) Estimated total value

Value excluding VAT: 1 600 000.00 EUR

II.1.6) Information about lots

This contract is divided into lots: no

II.2) Description

II.2.2) Additional CPV code(s)

85200000 Veterinary services

71317210 Health and safety consultancy services

75111200 Legislative services

03320000 Cattle, livestock and small animals

03000000 Agricultural, farming, fishing, forestry and related products

II.2.3) Place of performance

NUTS code: 1A KOSOVO

Main site or place of performance:

Kosovo.

II.2.4) Description of the procurement:

The contract is aimed at strengthening the mechanisms for surveillance, control and eradication of animal diseases in Kosovo towards the EU standards, as well as at preparing the ‘roadmap’ for approximation of the national legislation with the EU Acquis’ Chapter 12 on food safety, veterinary and phytosanitary, and strengthening further the administrative capacities in these areas.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 600 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

The contracting authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding up to the estimated amount of approximately 1 600 000.00. Any extension of the contract would be subject to satisfactory performance by the contractor.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4

Maximum number: 8

Objective criteria for choosing the limited number of candidates:

If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the eight (8) best candidates. The only additional comparative criteria that will be taken into consideration during this re-examination, in the order that they appear below, are:

• the highest number of projects that meet criteria 21.3

And in case of equality after applying of this criterion, then

• the highest cumulated value of all project that meet criteria 21.3

N.B.: additional comparative criterion 2) will be applied only if the number of eligible candidates remains higher than 8 after applying the additional comparative criterion 1).

II.2.10) Information about variants

Variants will be accepted: no

II.2.11) Information about options

Options: no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project:

IPA/2017/040-506 — Annual Action Programme for Kosovo for the year 2017 — Part I — Objective 2.

II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are sub-contractors.

1) Economic and financial capacity of candidate (based on item 3 of the application form). In case of candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last three years for which accounts have been closed.

1. The average annual turnover of the candidate for the last 3 years shall amount to at least EUR 1 600 000.00.

• current ratio (current assets/current liabilities) in the last year for which accounts have been closed must be at least 1. In case of a consortium this criterion must be fulfilled by each member.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 3 years from submission deadline.

1) At least 6 (six) staff currently work for the candidate in fields related to this contract

Technical capacity of candidate (based on items 5 and 6 of the application form). The reference period which will be taken into account will be the last five (5) years preceding the submission deadline.

The candidate has provided services under at least two (2) contracts each with a budget of at least EUR 1 000 000 (proportion of the contract carried out by the legal entity being at least EUR 1 000 000) in the fields specified below which were implemented fully or partially in the last five years 5 preceding the deadline set for submission of applications. This means that a project considered acceptable could be started or completed at any time during the period mentioned but it does not have to be started and completed during that period, nor implemented during the entire period. Candidates are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case, the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, proof of final payment). In case of projects still ongoing, only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value. If a candidate has implemented the project in a consortium, the percentage that the candidate has successfully completed must be clear from the documentary evidence, together with a description of the nature of the services provided if the selection criteria relating to the pertinence of the experience have been used. Documentary evidence is not required at the application stage but will be requested with the invitation to tender.

The following fields of specialization are:

(a) institutional support in developing capacities of the national veterinary services in design and implementation of disease control programs;

(b) institutional support in preparation and implementation of legislation covered by the chapter 12 of the acquis.

Minimum level(s) of standards possibly required:

A reference project/contract may cover one or both fields of specialization. Nevertheless, a candidate is considered acceptable only if both fields of specialization are covered by the projects indicated by that candidate.

Previous experience which caused breach of contract and termination by a contracting authority shall not be used as reference.

A reference project/contract indicated by a candidate may cover one or both fields of specialization. Nevertheless, in order for a candidate to be considered acceptable, both fields of specialization have to be covered by the projects indicated by that candidate.

Previous experience which caused breach of contract and termination by a contracting authority shall not be used as reference.

Capacity-providing entities

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the contracting authority are when the tender rely in majority on the capacities of other entities or when they rely on key criteria. If the tenderer relies on other entities it must prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility - notably that of nationality – and must comply with the selection criteria for which the economic operator relies on them. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be provided when requested by the contracting authority.

With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required.

With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 237-580468

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 27/11/2020

Local time: 11:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 28/12/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted:

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: no

VI.3) Additional information:

Financial data to be provided by the candidate in the standard application form must be expressed in EUR. If applicable, where a candidate refers to amounts originally expressed in a different currency, the conversion to EUR shall be made in accordance with the InforEuro exchange rate of October 2020 which can be found at the following address: http://ec.europa.eu/budget/graphs/inforeuro.html.

The Contracting authority’s opening hours is Monday to Thursday 8.30 to 17.30, Friday 8.30 — 14.30 CET.

VI.4) Procedures for review

VI.4.1) Review body

Official name: General Court
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Internet address: http://curia.europa.eu

VI.5) Date of dispatch of this notice:

08/10/2020