Senior Assistant – Project Management Support

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Project Management Support- Senior Assistant

Job categories: Procurement
Vacancy code: VA/2022/B5107/23798
Department/office: ECR, AUMCO, Pristina
Duty station: Pristina, Kosovo
Contract type: Local ICA Support
Contract level: LICA-5
Duration: Open-ended, subject to funds availability and satisfactory performance
Application period: 27-May-2022 to 12-Jun-2022

Under the supervision of the Senior Programme Manager, the Project Management Support Senior Assistant shall perform the following duties and responsibilities:


  • Researches and retrieves statistical data from internal and external sources; prepares statistical charts, tables and reports, extracting data from various sources;
  • Follows up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the head of the unit;
  • Provides administrative support to conferences, workshops, retreats;
  • Compiles information for periodic audits.


  • Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content;
  • Participate in the evaluation panels and bid opening committees;
  • Process procurement transactions in UNOPS’ corporate system OneUNOPS;
  • Assist in the preparation of Purchase Orders, Contracts, Long Term Agreements or their Amendments;
  • Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients;
  • Monitor expenditures against allocations;
  • Receive, review, log and route incoming communication and procurement requests/invoices;
  • Prepare reports, tables, charts etc. applying technical skills and knowledge in formatting and presentations.


  • Act as an alternate focal point for Assets management processes: Assets verification, Inventory, depreciation;
  • Process tax exemption requests for imported goods by the programme and its contractors;
  • Arrange customs clearance of imported supplies, materials, equipment and/or vehicles;
  • Serve as point of contact for customers on any Logistics related issues;
  • Responsible for keeping appropriate documentation and logs to support all planned finalized orders.


  • Secondary school diploma is required;
  • A Bachelor degree in Business Administration or Social Sciences is an asset.

Work Experience

  • Five years of relevant experience in project support services in combination with a secondary school diploma is required. Bachelor’s degree may substitute for years of experience;
  • Experience in work with the international aid development sector, including the UN system, international NGOs and International Donors is desirable;
  • Previous UNOPS experience is an asset.


  • Fluency in Albanian and English is  required, Serbian is desirable;


  • Driving license and ability to travel independently is required