
UNOPS
Përshkrimi
Project Management Support- Senior Assistant
Job categories: Procurement
Vacancy code: VA/2022/B5107/23798
Department/office: ECR, AUMCO, Pristina
Duty station: Pristina, Kosovo
Contract type: Local ICA Support
Contract level: LICA-5
Duration: Open-ended, subject to funds availability and satisfactory performance
Application period: 27-May-2022 to 12-Jun-2022
Under the supervision of the Senior Programme Manager, the Project Management Support Senior Assistant shall perform the following duties and responsibilities:
Administration
- Researches and retrieves statistical data from internal and external sources; prepares statistical charts, tables and reports, extracting data from various sources;
- Follows up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the head of the unit;
- Provides administrative support to conferences, workshops, retreats;
- Compiles information for periodic audits.
Procurement
- Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content;
- Participate in the evaluation panels and bid opening committees;
- Process procurement transactions in UNOPS’ corporate system OneUNOPS;
- Assist in the preparation of Purchase Orders, Contracts, Long Term Agreements or their Amendments;
- Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients;
- Monitor expenditures against allocations;
- Receive, review, log and route incoming communication and procurement requests/invoices;
- Prepare reports, tables, charts etc. applying technical skills and knowledge in formatting and presentations.
Logistics
- Act as an alternate focal point for Assets management processes: Assets verification, Inventory, depreciation;
- Process tax exemption requests for imported goods by the programme and its contractors;
- Arrange customs clearance of imported supplies, materials, equipment and/or vehicles;
- Serve as point of contact for customers on any Logistics related issues;
- Responsible for keeping appropriate documentation and logs to support all planned finalized orders.
Education
- Secondary school diploma is required;
- A Bachelor degree in Business Administration or Social Sciences is an asset.
Work Experience
- Five years of relevant experience in project support services in combination with a secondary school diploma is required. Bachelor’s degree may substitute for years of experience;
- Experience in work with the international aid development sector, including the UN system, international NGOs and International Donors is desirable;
- Previous UNOPS experience is an asset.
Language
- Fluency in Albanian and English is required, Serbian is desirable;
Certification
- Driving license and ability to travel independently is required