Posting Title: RISK MANAGEMENT AND COMPLIANCE OFFICER, P4 (Temporary Job Opening)
Job Code Title: CHIEF OF UNIT, RISK MANAGEMENT AND COMPLIANCE
Department/Office: United Nations Mission in Kosovo
Duty Station: PRISTINA_ISC
Posting Period: 18 December 2020 - 01 January 2021
Job Opening Number: 20-Audit-UNMIK-146942-J-Pristina (M)
Staffing Exercise N/A
Org. Setting and Reporting
This position is located in the United Nations Interim Administration Mission in Kosovo (UNMIK) The Risk Management and Compliance Officer reports to the Chief of the Mission Support and manages the implementation of the risk management processes in accordance with the Organization's Enterprise Risk Management (ERM) Policy and Framework.
Within limits of delegated authority, the Risk Management and Compliance Officer, P4, will be responsible for the following duties:
Oversees the preparation and implementation of the annual work plan of the Risk Management and Compliance Unit to ensure work priorities and objectives, taking into account the most effective use of resources.
Risk Management:Ensures implementation of the risk management process in medium to large-size missions in accordance with the Organization's Enterprise Risk Management (ERM) Policy. To that extent:
• Participates in the development of the Mission Concept, Integrated Strategic Framework, or similar planning documents, as well as mission budget proposals, ensuring that ERM is duly factored therein.
• Conducts research, collates, and disseminates data on risks related to the implementation of all aspects of the mission mandate and support functions.
• Coordinates the identification of risks at the mission that have an adverse impact on delivery of mandates and strategic objectives.
• Analyzes and evaluates risks in coordination with program managers ensuring that appropriate risk treatment options are selected.
• Develops, proposes for approval and maintains the mission risks register, facilitates subsequent review and the development of risk mitigation measures: coordinates for this purpose with stakeholders at the mission level and the Audit Response and Boards of Inquiry Section (ARBOIS), DOS;
• Provides training and authoritative advice on risk management policy, guidance and methodology at the mission level and works in collaboration with the mission stakeholders to promote risk ownership, accountability, and improved risk mitigation.
•Acts as the Executive Secretary of the mission Risk Management Committee, facilitates the establishment and coordinates the activities of the Committee ensuring that identified risks are recorded, assessed, and prioritized and appropriate action taken.
• Coordinates the activities of the risk management focal points appointed by heads of mission components; • Monitors and evaluates the mission's success in managing risks, coordinates for this purpose with the best practices/Knowledge management team to identify and disseminate lessons learnt and best practices;
• Ensures that risk information is maintained for analysis reporting.
Audit and Compliance:
• Acts as the primary point of contact on all matters related to the activities of the oversight bodies (Board of Auditors, Office of Internal Oversight Services and Joint Inspection Unit) in the mission.
• Ensures that the annual work plan of the oversight bodies is circulated, and the entrance/exit conferences are organized.
• Oversees the preparation of responses to reports of the oversight bodies, reviews responses for quality of substance and ensures timely submission of formal responses to oversight bodies' recommendations. Recommends improvements.
• Critically reviews the reports and recommendations of the oversight bodies, Boards of Inquiry and other compliance activities in the mission and provides authoritative advice to mission senior management on their acceptability, taking into consideration the Organization's ERM framework, cost-benefit analysis, as well as competing priorities.
• Provides advice on alternative risk mitigation measures if the recommendations are to be rejected.
• Ensures that accepted recommendations are implemented and sufficient evidence is provided to the oversight bodies for closure of the recommendations; appraise adequacy of follow-up action taken in respect to recommendations; provides regular updates to mission leadership and ARBOIS, DOS as required.
• Briefs auditors on accounting, financial control, and reporting procedures.
• Ensures audit records and maintained.
Provides support to mission senior management on ERM, audit response and compliance matters. To that extent:
• Prepares and implements the annual work plan for risk management and compliance medium-size to large-size missions ensuring work priorities and objectives; assess attainment of stated objectives and recommend improvements.
• Briefs the Head of Mission and/or Senior Management on risk management and compliance matters; prepares and submits the risk management and compliance report to UNHQ in
accordance with the DPO/DOS risk management guidance.
• Facilitates and monitors the timely submission of letters of representation from the Director/Chief of Mission Support through the Head of Mission to the USG/DOS.
• Performs ad hoc assignments as required.
•Professionalism: Awareness of managerial and programmatic challenges of United Nations peacekeeping operations. Understanding of risk-management methodologies and related implementation issues. Ability to identify and analyze internal customer needs. Ability to work with minimal supervision and to define and achieve priorities. Excellent research, analytical and problem-solving skills. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed
•Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced university degree (Master's Degree or equivalent) in Business, Administration, and Management, Logistics, Risk Management, Business Administration, Finance, Accounting, Political Science, Law, or related field. A first-level university degree with two years of relevant professional work experience may be considered in lieu of an advanced university degree. Professional certification -in accountancy (e.g. Chartered Accountant or Certified Public Accountant) is desirable.
A minimum of seven (7) years' work experience in law, research, public administration, organizational development, operations management, project management or related fields is required.
Experience working in an international organization is desirable.
Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable.
Direct engagement with peacekeeping management issues is desirable.
Experience in formal risk management is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
• This position is temporarily available. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
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