Project Coordinator

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Request for Expression of Interest

Project Coordinator

WB Portfolio Projects in Health Sector
Ref. No. PM.1.1


On March 26, 2015 the Assembly of Republic of Kosovo approved the Financial Agreement between the Kosovo Government and the International Development Association. The Kosovo Health Project (KHP), restructured in May 2018, is worth US$ 15.69 million. Its current objective is to contribute to (i) developing the building blocks to introduce Social Health Insurance (SHI); (ii) strengthening primary health care (PHC) in selected regions; and (iii) prevent, detect and respond to the threat posed by COVID19. The project’s planned closing date is June 30, 2021.

To complement project activities, a small Grant was also approved, financed by the Swiss Agency for Development and Cooperation (SDC) through the World Bank. The Grant’s planned closing date is June 30, 2021.

In addition, on September 3, 2020, the Assembly of Kosovo approved the Financial Agreement on COVID-19 emergency support. The Kosovo COVID-19 Emergency Project is designed to disburse quickly, providing much-needed support to the Government’s public health response to COVID-19 by strengthening the health system and supporting poor and vulnerable people in complying with the containment measures. To this end, these components directly support those elements of the Government’s Emergency Fiscal Package that are implemented through existing Government programs and provide an immediate response to poor and vulnerable households. The Project is coordinated by the Ministry of Finance and implemented by the Ministry of Health (MoH) and Ministry of Labour and Social Welfare (MLSW).

Duties and responsibilities:

The Project Coordinator (PC) will report on at least a weekly basis to the General Secretary of the MoH, Minister of Health and his/her designee and the World Bank team on progress with projects implementation. Under the supervision and guidance of the General Secretary, the PC will be responsible for the following tasks:

  • Coordinate the day-to-day management of the preparation activities pertaining to MoH responsibilities, including but not limited to support the preparation and updates of the Project Operations (i.e., implementation schedules, procurement plan, and costing tables), and supporting the General Secretary in supervision of preparation and coordination within MOH and other stakeholders.
  • Coordinate with different stakeholders to identify needs for projects’ support to inform discussions with the Bank on projects’ activities and procurement plan. The stakeholders include but are not limited to the MOH and its key departments, the Institute of Public Health, Health Insurance fund, the MOLSW, and municipalities.
  • Coordinate the day-to-day management of the implementation of the Project activities in accordance with the Project Operational Manual and World Bank rules and procedures, and in close coordination with the Departments of the MoH, Municipal Health and Social Welfare Directorates, Health Insurance Fund, Ministry of Finance, health facilities, and municipalities involved in implementation of the project.
  • Monitor the implementation of the CBPPs and work with beneficiary municipalities closely to ensure smooth implementation.
  • Supervise the work of the Financial Management Officer/Specialist, Procurement Specialist, Monitoring and Evaluation Specialist, Environmental and Social Safeguards Specialist and other Project Coordination Unit staff supporting implementation of the Project, to ensure compliance with Project Documents and World Bank rules and procedures including the preparation of financial reports andother required reporting, as specified in the Financing Agreement and the Project Appraisal Documents of Kosovo Health Project, Kosovo Emergency COVID19 Project, and trust funds.
  • Organize monthly scheduled meetings and ad hoc meetings as necessary, with relevant MoH staff and affiliated institutions s and donor representatives, prepare the minutes of the meetings with the next steps agreed, and follow- up on the next steps to ensure the implementation of activities are on track.
  • Update the annual implementation schedule in collaboration with MoH departments, municipalities and other affiliated institutes involved in the implementation of the Project; coordinate closely with Budget and Finance Division to ensure the implementation schedule and costing tables are in accordance with the MoH and annual health budget.
  • Collect necessary data from the relevant departments of MoH and municipalities to monitor Project results indicators and the health system performance indicators as defined in the Project Appraisal Documents of Kosovo Health Project, Kosovo Emergency COVID19 Project, and trust funds.
  • Assist and guide the technical departments implementing the respective components in preparing terms of reference and technical specifications and prepare necessary procurement documents to procure required technical assistance, goods and services.
  • Prepare the progress monitoring report by October each year (unless otherwise agreed) by coordinating inputs from staff working in each priority area of the Projects and other relevant players. Prepare quarterly reports and other reporting as agreed with the World Bank team.
  • Liaise with the PCU fiduciary staff and relevant MOH departments to ensure timely implementation of Project activities.
  • Contribute to any other tasks related to the implementation of the Projects when the demand arises from the Minister or Deputy Ministers of Health, General Secretary, and technical departments and other affiliated institutions.

Consultant qualifications and required experience:

  • Master’s Degree on Economics, social sciences, management, public health, public policy, medicine, development, health economics, or related social fields.
  • At least 3-5 years of work experience. Experience in the health sector at the central or local/regional levels is strongly desired;
  • At least 1 year of experience in project management;
  • Proven reporting skills (samples of the reports may be requested);
  • Excellent command of spoken and written Albanian and English languages;
  • Excellent communication and team working skills;
  • Basic computer skills and knowledge of MS Office applications;
  • Experience and/or knowledge with World Bank funded projects and/or other projects financed by international donors is an advantage;
  • Experience and/or knowledge in monitoring and evaluation is an advantage.
  • Experience and/or knowledge in procurement and financial management is an advantage.
  • Experience and/or knowledge of the public sector is an advantage;

Timelines, level of effort and Remuneration:

The Project Coordinator will work on a full-time basis for all the Projects.  The assignment is planned to start as soon as possible. While Kosovo Health Project closing date is 30 June 2021, contingent on satisfactory performance under KHP, the Project Coordinator contract can be extended in accordance with closing date of the Kosovo Emergency Covid-19 Project (i.e. 30.06.2022).

The consultant will be paid on a monthly basis on a rate agreed before contract signature. All terms and conditions will be described in the consultant contract. The contract will be the Standard World Bank Time-Based contract.

Selection process:

Experienced and qualified individuals will be selected in accordance with the procedures set out in the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers published in January 2011 (Consultants Guidelines), according to selection based on Selection of Individual Consultants (IC) method.

The shortlisted Individual Consultants will be selected based on:

The overall consultant qualification (40 %);

Relevant work experience (60 %).

Expression of interest from individual consultants may be submitted to the below stated address until: 22 January, 2021

Ministry of Health,

Afrim Bajrami, Procurement Specialist
Address: Ministry of Health Rr. Zagrebit p.n.
10000 Prishtinë, Republic of Kosovo
E-mail: To :

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