Operations Director

Chemonics International
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Recruitment for Chemonics International

Chemonics is implementing the USAID-funded Kosovo Justice Activity, a 5-year project which started in August 2020. The purpose of the Justice Activity is a more responsive justice system capable of providing people access to quality services and multiple means to solve their justice needs and every day legal problems to generate greater public trust in the justice system and the rule of law.

Chemonics is seeking candidates for the position of Operations Director that will be responsible for a wide range of management, reporting, contractual, financial, administrative, and personnel duties while working under the direct supervision of the Chief of Party (COP). The term of assignment is for the life of the project, subject to satisfactory performance. At all times candidates must adhere to, and act according to Chemonics’ Professional Code of Ethics (“Living Our Values”).

Specific Tasks and Responsibilities

Specific tasks of the Operations Director include, but are not limited to:

Operations Management: The Operations Director will supervise and coordinate the work of administrative support staff, finance manager, driver(s), and other administrative resources and personnel, as utilized during the project.

  • Administrative and operations management: Manage the work of administrative and finance staff, driver(s), translators and other short-term support as needed for effective project office operation. Manage local administrative staff to source vendors and providers to support office functions (equipment, furniture, utilities). Maintain project policy manual and emergency action plan, liaising with Chemonics’ Home office and relevant service providers (legal, tax) as needed to ensure it is current.
  • Financial management: Participate in ongoing analysis, forecasting and review of project expenses, track the transfer of funds between headquarters and the field office, and manage accounting and finance records of in-country expenses. Review payment requests against supporting documents from procurement and subcontracts departments, ensuring that appropriate back-up documentations are submitted in accordance with Chemonics procurement and financial policies.
  • Personnel Supervision: Manage the day-to-day activities of all administrative personnel in support of project teams and objectives. Ensure direct reportees receive appropriate mentorship and training to fulfill their responsibilities.
  • Human Resources: Manage field office recruitment procedures in consultation with COP. Maintain project administrative records as well as review and evaluate all personnel documentation, including, guidelines and policies related to personnel.
  • Ensure project administrative and operations compliance with all FAR and USAID regulations.
  • Maintain effective communications between staff and the PMU in areas of employment, financial, personal, or other issues as they arise. Bring to the attention of the COP and the Chemonics Home Office (HO) any problems or sensitive issues that arise in this regard.

Required Qualifications

  • University degree.
  • Minimum 5 years of general management, financial management and subcontract oversight experience in a similar position to the tasks and responsibilities outlined above.
  • Demonstrated knowledge and effective application of USAID regulations and procedures.
  • Proven ability to work professionally, constructively and collaboratively as part of team, meet deadlines, communicate effectively, and deal with diverse partners (including high-level government officials, entrepreneurs and international donors) in a challenging environment.
  • Strong written and verbal communications skills. Ability to coordinate with external partners, and monitor counterparts and subcontractors.
  • Strong individual initiative and ability to manage daily activities and achieve expected results with or without direct oversight.
  • Word processing (Microsoft Word), spreadsheet (Microsoft Excel), e-mail (Microsoft Outlook).
  • English Albanian fluency required.  Skill in Serbian an advantage.

Please send electronic applications, including ONLY a CV and cover letter, to JusticeActivityRecruit@chemonics.com no later than September 18, 2020.  The e-mail subject line must indicate the position title for which you are applying. Applications will be considered on a rolling basis, meaning positions may be filled prior to the closing date. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.

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