Executive Officer

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  • Requisition ID: OFF00001A
  • Contract Type: International Secondment
  • Grade: S2
  • Location: OSCE Mission in Kosovo, Prishtine / Pristina
  • Posting Date: Oct 4, 2021
  • External Closing Date: Nov 9, 2021
  • Target Start Date: Dec 1, 2021
  • Job Type: Seconded
  • Job Level: Professional
  • Employee Status: Fixed Term
  • Schedule: Full-time
  • Education Level: Bachelor's Degree (First-level university degree or equivalent)

General Minimum Requirements

The general minimum requirements for working with the OSCE are:

  • Excellent physical condition
  • Possession of a valid automobile driving license and ability to drive using manual transmission
  • Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure

Field of Expertise Requirements

The general minimum requirements for working in this field of expertise are:

• First-level university degree in political sciences, social sciences, international relations, public policy, law or equivalent professional experience
• Work experience in either public administration, relevant international organisations, civic associations (including NGOs), political
parties/affairs, or economic and political development
• Demonstrable organisational, communication, analytical and interpersonal skills

Level of Professional Competence Requirements

Furthermore, this level of responsibility requires the following:


First-level university degree in a relevant field


Minimum 6 years of relevant professional experience

Mission Specific Requirements

Additionally, this particular post has specific requirements:


  • First level university degree in public/business administration, political science, international relations, social sciences or related field or proven professional experience
  • Minimum six years of relevant professional experience, including minimum two years in a relevant field strongly preferred
  • Working experience in coordination and liaison functions
  • Experience in analysis and reporting and in drafting and editing minutes, talking points and policy briefs
  • Demonstrated experience in working in the relevant area of expertise: security and public safety/democratization/human rights
  • Professional fluency in English
  • Ability to operate windows applications, including word processing, database programmes, Excel and other Windows based programmes
  • Demonstrated ability and willingness to work as a member of a team and engage with people of different cultures and religious backgrounds different hierarchical levels as well as different gender and diverse political views while maintaining impartiality and objectivity
  • Demonstrated cultural sensitivity and judgment to local conditions and communities
  • Flexibility and ability to work under pressure and with limited time frames
  • Very good organizational skills


  • Demonstrable project management experiences and courses/certification
  • Knowledge of the local languages
  • Knowledge of the OSCE administrative regulations, rules, policies and practices
  • Working experience in planning and implementation of activities and events
  • Experience in the Western Balkans region

Tasks and Responsibilities

Under the direct supervision of the Director of the Department, the incumbent will be responsible for:

  1. Co-ordinating and liaising with the Department’s Sections in order to ensure effective coordination, communication and collaboration across the Department;
  2. Providing timely, coherent and co-ordinated information to the programmatic department Director and to the Chiefs of Sections;
  3. Compiling final departmental inputs for Mission-wide tasks and submit for approval to the Director;
  4. Taking minutes and notes from departmental meetings and ensuring tasking out of Action Points from the departmental meetings and from senior management meetings; Monitoring follow-up actions resulting from the meetings (internal and external);
  5. Assisting the Director of Department in reviewing the department's reports and other relevant documents;
  6. Overseeing the Department’s budget in close liaison with the Department of Administration and Support (DAS) and advises the Director on budgetary matters;
  7. In co-operation with Sections and Mission clearance offices, ensuring timely preparation of briefing notes and other necessary materials for meetings, conferences, seminars attended by the Director of the Department and where relevant in cooperation with the Sections provide inputs for speeches to be delivered by Mission senior management, as per received instructions;
  8. Liaising and co-ordinating closely with the Mission clearance offices, DAS, Front Office, programmatic sections and other departments, as needed and in accordance with the SOPs in place (on clearance and on projects’ review);
  9. Liaising and ensuring regular coordination with the Mission Office of Central Co-ordination;
  10. Ensuring substantive preparation, review and drafting of various correspondences, identifying the responsible Section(s) for preparation of replies and feedback to be approved by the Director;
  11. Ensuring quality control of the Department’s external documents, including consistency with the Mission policies on clearance procedures and with set tasks and instructions;
  12. Performing other duties as required.

For more detailed information on the structure and work of the OSCE Mission in Kosovo, please see: https://www.osce.org/mission-in-kosovo.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please note that nationals or permanent residents of the country of the duty station are not eligible to apply.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered. 

Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here: https://www.osce.org/contacts/delegations.

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