Deputy Head, Office of Central Co-ordination

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OSCE
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12/04/2022
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23/05/2022
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  • Issued by: OSCE Mission in Kosovo
  • Requisition ID: OFF000045
  • Contract Type: International Secondment
  • Grade: S3
  • Job Level: Middle Management
  • Job Type: Seconded
  • Number of posts: 1
  • Location: OSCE Mission in Kosovo, Prishtine / Pristina
  • Posting Date: Apr 12, 2022
  • Closing Date: May 23, 2022
  • Employee Status: Fixed Term
  • Schedule: Full-time
  • Education Level: Master's Degree (Second-level university degree or equivalent)
  • Job Field: Administration & Support
  • Job Field: Administration & Support
  • Target Start Date: Jul 04, 2022

General Minimum Requirements

The general minimum requirements for working with the OSCE are:

  • Excellent physical condition
  • Possession of a valid automobile driving license and ability to drive using manual transmission
  • Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure

Field of Expertise Requirements

The general minimum requirements for working in this field of expertise are:

  • Second-level university degree in public/business administration, management, finance, personnel management or related field or proven professional experience in all aspects of general administration (personnel, finance, etc.)
  • Very good organisational skills

Level of Professional Competence Requirements

Furthermore, this level of responsibility requires the following:

Education:

Second-level university degree in public/business administration, management, finance, personnel management or related field or proven professional experience in all aspects of general administration (personnel, finance, etc.)

Experience:

Minimum 6 years of relevant, diversified and progressively responsible professional experience including at least 3 years at the management level relevant to the actual position

Mission Specific Requirements

Additionally, this particular post has specific requirements:

Mandatory:

  • Second-level university degree in the field of international relations, political science, management or other relevant field. Second-level university degree/certified training in project management and research methodology would be an asset
  • Minimum six years of relevant, diversified and progressively responsible professional experience, including at least three years at the management level, relevant to the actual position
  • Experience in project design, implementation, evaluation and management; Knowledge of the Logical Framework approach for project management
  • Strong analytical and problem solving skills
  • Ability to operate windows applications, including word processing and e- mail
  • Professional fluency in the English language
  • Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity
  • Demonstrated cultural sensitivity and judgment to local conditions and communities
  • Flexibility and ability to work under pressure and within short deadlines

Desirable:

  • Experience in strategic decision making and operating in high-level meetings
  • Previous experience in field missions
  • Knowledge of Oracle system as well as other tools for project management (such as MS Project, etc.)

Tasks and Responsibilities

Under the general supervision of the Head of the Office of Central Co-ordination (OCC), the incumbent will be:

1. Overseeing the project management cycle, including the assessment and review of project proposals, and providing overall guidance to the Mission management from project development to evaluation; in doing so, liaising with the Department of Administration and Support, the Office of Political Affairs and Communications, as well as the Office of Legal Affairs to ensure that the approved project proposals are in line with the Common Regulatory Management System and with the OSCE mandate and policies;

2. Assisting in the strategic design, drafting and editing of all Performance Based Programme Budgeting (PBPB) related documents;

3. Co-ordinating the drafting of the annual Mission Implementaton Plan, as well as its progress report and its end-of-year review;

4. Advising on and undertaking assessment of targeted Mission projects and programme activities in terms of their consistency with its strategic aims and objectives, and providing analysis to the Management of the Mission;

5. Co-ordinating the development of and implementing procedures to assure effective and efficient review of the Mission’s project portfolio;

6. Co-ordinating, on behalf of the Fund Manager, the implementation of all extra-budgetary contributions, and liaising with the donor community on all project related issues, including requests for change of project activities, narrative and financial reporting;

7. Co-ordinating and conducting, as required, project management training programmes for Mission staff, and routinely reviewing PCM policy and procedures, issuing guidelines and toolkits for project managers;

8. Overseeing the preparation and clearance of thematic reports, research studies and assessments through advice on methodological issues, and reviewing them, as stipulated in the relevant SOP;

9. Liaising with the OSCE Secretariat as the primary point of contact on project management and PBPB related issues;

10.Supporting, where appropriate, the Head of Office in the management of the OCC,  including in administrative, human resources and budget matters, and acting as first level supervisor to the staff members of the Office of Central Co-ordination, providing general guidance on co-ordination matters;

11. Acting as Head of Office when needed;

12. Performing any other duties as required.

For more detailed information on the structure and work of the OSCE Mission in Kosovo, please see: http://www.osce.org/mission-in-kosovo.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please note that nationals or permanent residents of the country of the duty station are not eligible to apply.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.

Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here: https://www.osce.org/contacts/delegations.

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