Posting Title: PROGRAMME MANAGEMENT OFFICER (Temporary Job Opening), P3 (Temporary Job Opening)
Job Code Title: PROGRAMME MANAGEMENT OFFICER
Department/Office: United Nations Mission in Kosovo
Duty Station: PRISTINA_ISC
Posting Period: 22 June 2021 - 06 July 2021
Job Opening Number: 21-Programme Management-UNMIK-157905-J-Pristina (M)
Staffing Exercise N/A
Org. Setting and ReportingThis position is located in the Office of the Special Representative of the Secretary-General (SRSG) for the United Nations Interim Administration Mission in Kosovo (UNMIK). The incumbent will report to the DSRSG.
ResponsibilitiesWithin delegated authority, the Programme Management Officer will be responsible for the following duties:
•In liaison with various Mission components, supports the preparation, review, clearance and approvals of Mission’s Programmatic activities in line with the Mission’s mandate and strategic priorities;
•Develops, implements and evaluates assigned change management programmes/projects, under the supervision of his/her supervisor, for process and practice improvements;
•Plans and facilitates workshops or interactive sessions in assisting in the development of action/implementation plans that Mission components will use to plan, manage and implement change;
•Researches, analyzes and presents information gathered from diverse sources;
•Coordinates policy/guidance development, including the review and analysis of issues and trends, preparation of lessons learned and recommendations for improvement;
•Closely liaises with all Mission components for development, implementation, monitoring and reporting of Mission’s programmatic projects; analyzes and ensures compliance to respective UNHQ and Mission Guidance on programmatic activities; reviews programmatic reports and reports and flags for any potential issues and challenges for timely intervention by the Programme Managers and/or Management and initiates corrective actions; liaises with relevant parties; ensures follow-up actions;
•Keeps up-to-date to UNHQ’s updated guidance/instructions on management of programmatic activities, introduction and deployment of Umoja Extension 2 modules and ensures that due substantive preparations are done in close coordination with Mission’s components;
•Initiates and coordinates outreach activities; makes presentations on assigned topics/activities;
•Provides support to external consultants, and other parties and drafts summaries on Mission’s programmes/projects as requested;
•Organizes and prepares written outputs, e.g. draft background papers, analysis, sections of reports and analysis papers etc.;
•Provides substantive backstopping to consultative and other meetings, conferences, etc., including proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
•Coordinates activities related to programme budget funding (programme/project preparation and submissions, progress and final reports, etc.) and prepares related documents/reports (programmatic performance report inputs);
•Performs other related duties.
•PROFESSIONALISM: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
•TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
EducationAdvanced university degree (Master’s degree or equivalent) in international relations, business administration, management or a related field. A first level university degree with a combination of two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work ExperienceA minimum of five (5) years of progressively responsible experience in project or programme management, planning, administration or related area is required.
At least two years of experience working in a UN field operation in a conflict or post conflict setting is required.
Knowledge of relevant UN policies, processes and operations, including legislative and budgetary processes, is required.
Experience working on UN field operation strategic planning processes is highly desirable.
Advanced knowledge of relevant collaborative working platforms and computer software is considered is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.
AssessmentEvaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
Special Notice• This position is temporarily available for 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
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